Article: I Membership
Section 1. Eligibility: To be a member you must be 18 years of age or older, own, breed, or have an interest in the Russian Salon Dog. Anyone meeting the requirements may apply for membership. Junior membership will be offered to those under the age of 18 who have an interest in the breed. Junior members must have one sponsor in good standing with the RSDCA and the American Kennel Club, (AKC) and are not eligible to vote.
Section: 2. Dues: There will be no Membership fee for 2018.
Starting in 2019, regular membership dues will not exceed $50.00 a year. Two adults residing in the same household will not exceed $75.00. Membership will run from February to February. Dues will not be prorated, so if you join in May dues will be due again in February. All resignations must be in writing. The membership chair will send out renewal notices in November.
Section: 3. Associate Membership: Will be conferred by a majority of the Board of Directors. Associate members do not pay dues but are entitled to all club privileges except voting or holding office.
Section: 4. Election to Membership: Each applicant for membership must agree to abide by the constitution, bylaws and the rules of Russian Salon Dog Club of America and rules and regulations of the American Kennel Club. The applicant will be provided an application form from the RSDCA and shall carry the endorsement of one member in good standing. All applicants must agree to a personal interview. Applications will be reviewed and voted upon at that time. If the applicant is refused, a letter of explanation will be sent explaining the reason for refusal. If you do not agree with the reasons for refusal, the applicant can write a letter of appeal which will be reviewed at the next meeting. Yearly dues are paid at the time the application is filled out. If membership is refused, dues will be returned.
Section: 5. Termination of Membership:
(a) Resignation. Any member in good standing may resign from the club at any time. All materials belonging to the club must be surrendered in proper condition to the club secretary no later than 10 days after termination of membership. OR: If you have been involved with a committee or service, please return any materials, trophies, etc… When you tender your resignation.
(b) Lapsing. A membership will be considered as lapsed and automatically terminated if such member’s dues remain unpaid 30 days after February 28. The board may grant an additional 30 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any club meeting whose dues are unpaid as of the date of that meeting.
(c) Expulsion. Membership may be terminated by expulsion as provided in Article VI of these bylaws.
Article II: Meetings and Voting
Section: 1. Club Meetings: Meetings will be held at the time of the dog shows or special club events. Meetings shall not exceed more than one per month. The quorum for such meetings shall be 10 percent of the members in good standing. Written notice of these meetings shall be mailed by the Secretary at least 10 days prior to the date of the meeting or e-mailed. The quorum for such meetings shall be 20 percent of the members in good standing.
Section: 2. Special Club Meetings: Special meetings may be called at any time by the President or a majority of the members. A written request must be made as to the purpose of the meeting. A fifteen-day notice will be given to all members as to the request and purpose of the meeting. Such meetings may be held through a forum or over the phone. No other business may be discussed at this time. The quorum for such meetings shall be 20 percent of the members in good standing.
Section: 3. Board Meetings: Board meetings may be held through a forum or over the phone. Meetings will be held at a time designated by the existing board. The quorum for all meetings shall be a majority of the board. There shall be no fewer than 6 meetings per year. A notice shall be emailed by the Secretary at least 3 days prior to the date of the meeting consisting of the meeting’s agenda.
Section: 4. Special Board Meetings: A special board meeting may be called by any board member. A written request must be made as to the purpose of the board meeting. A notice shall be emailed at least 3 days prior to the date of the meeting. A quorum for all meetings shall be the majority of the board. No other business may be discussed at this time.
Section: 5. Voting: Each member in good standing whose dues are paid for the current year, shall be entitled to one vote at any meeting of the club at which he/she is present. Proxy voting will not be permitted at any club meeting or election.
Section: 6. Electronic Voting: Members are agreeing to conduct elections on breed standard revisions, By-Law amendments, annual elections, and any other specific issues as they may arise via electronic voting. Those not consenting to electronic voting will receive their ballots via USPS or email from the RSDCA, Inc. secretary.
Article III: Directors and Officers
Section: 1. Board of Directors: The board shall be comprised of the officers and directors elected for two-year terms at the club’s annual meeting as provided in Article IV or shall serve until their successors are elected. General management of the club’s affairs shall be entrusted to the board of directors. The President, Secretary, and one Director position will be up for election during one year. The Vice President, Treasurer and Director position will be up for election in the following year. The 2 Founders of the club shall have a lifetime position and voting privileges on the board.
Section: 2. Officers: The club’s officers, consisting of the President, Vice President, Secretary, and Treasurer, shall serve in their respective capacities both with regard to the club and its meetings and the board and its meetings.
(a) The President shall preside at all meetings of the club and of the board, and shall have the duties and powers normally given to the office of President in addition to those particularly specified in these bylaws.
(b) The Vice President shall have the duties and exercise the powers of the President in case of the President’s death, absence or incapacity.
(c) The Secretary shall keep a record of all meetings of the club and of the board and of all matters of which a record shall be ordered by the club; have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the club with their addresses, and carry out such other duties as are prescribed in these bylaws.
(d) The Treasurer shall collect and receive all moneys due or belonging to the club. Moneys shall be deposited in a bank designated by the board, in the name of the club. The books shall at all times be open to inspection by the board and a report shall be given at every meeting on the condition of the club’s finances and every item of receipt or payment not before reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year.
(e) The offices of Secretary and Treasurer may be held by the same person, in which case the board shall be comprised of 3 persons.
Section: 3. Directors: The board shall maintain two Director Positions to serve in their respective capacities both with regard to the club and its meetings and the board and its meetings.
Section: 4. Vacancies: Any vacancies occurring on the board or among the offices during the year shall be filled by appointment until the next annual election. If the office of the President becomes vacant, then it shall be filled automatically by the Vice President. The Vice President position shall be filled by the board.
Article IV: The Club Year, Annual Meeting and Elections
Section: 1. Club Year: The club’s fiscal year begins on the first day of January and ends on the last day of December.
Section: 2. Annual Meeting: The annual meeting shall be held at the time of a national or regional specialty.
Section: 3. Elections: The board shall appoint a nominating committee before the 10th of March. This committee shall be composed of no more than one board member and two members from the general membership. This committee shall meet in person, via telephone or by group e-mail, final suggested slate must be sent to the secretary by April 30th.
(a) All suggested nominees must have been a member in good standing for two years to be eligible for the position on the board. They must agree to accept the position that is offered by mail or email to the head of the committee.
(b) The secretary shall mail or e-mail the proposed slate to all members in good standing by May 1st.
(c) Any member in good standing may nominate via mail or e-mail any other member for an office or board position. The nominee must agree to accept the position via mail or e-mail to the head of the nominating committee. All “at large” nominations must be received by the committee chairman by April 30th.
(d) Should there be no “at large” nominations, then the secretary will cast one ballot for the slate on May 1st and they will take office on June 1st.
(e) All nominees will submit a biography to the committee chairman by April 30th. The complete list of nominee’s and their biographies will be sent to all members by May 1st, named by office. A ballot will be considered invalid if there is more than one vote per office.
(g) If done through the mail, there will be an envelope addressed to the secretary, using the return address of the secretary sent with each ballot. All ballots must be received by the secretary by May 15th. The results are to be e-mailed to the membership by May 16th.
(h) The new board will take office on June 1st.
Article V: Committees
Section: 1. The board may each year appoint standing committees to advance the work of the club in such matters as dog shows, obedience trials, trophies, annual prizes, membership, and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the board. Special committees may also be appointed by the board to aid it on particular projects.
Section: 2. Any committee appointment may be terminated by a majority vote of the full membership of the board upon written notice to the appointee, and the board may appoint successors to those persons whose services have been terminated.
Article VI: Discipline
Section: 1. American Kennel Club (AKC) Suspension: Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this club for a like period.
Section: 2. Charges: Any member may bring charges against a member for alleged misconduct prejudicial to the best interests of the club. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $100.00 which shall be forfeited if such charges are not sustained by the board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the board. The board will then consider whether the actions alleged in the charges if proven, might constitute conduct prejudicial to the best interests of the club. If the board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club, it may refuse to entertain jurisdiction. If the board entertains jurisdiction of the charges, it shall fix a date for a hearing by the board not less than three weeks or more than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he/she wishes.
Section: 3. Board Hearing: The board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained after hearing all the evidence and testimony presented by complainant and defendant, the board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the club for not more than six months from the date of the hearing. If it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing Club meeting which considers the board’s recommendation. Immediately after the board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the board’s decision and penalty, if any.
Section: 4. Expulsion: Expulsion of a member from the club may be accomplished only at a meeting of the club following a board hearing and upon the board’s recommendation as provided in Section 3 of this Article. Such proceedings may occur at a regular or special meeting of the club to be held within 60 days but not earlier than 30 days after the date of the board’s recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the board’s finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the board’s suspension shall stand.
Article VII: Amendments
Section: 1. Amendments to the constitution and bylaws may be proposed by the board of directors or by written petition addressed to the Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the board of directors and must be submitted to the members with recommendations of the board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.
Section: 2. The constitution and bylaws may be amended by a secret vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.
Article VIII: Dissolution
Section: 1. The club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the club shall be distributed to any members of the club, but after payment of the debts of the club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the board of directors.
Article IX: Purpose/Order of business
Association services, namely, promoting the interests of Russian Salon Dog owners and developing a new breed through research and studies of the Russian Salon Dog. Social club services, namely, arranging, organizing, and hosting social events for club members and Russian Salon Dog owners. Educational services, namely, providing live and online classes, workshops, seminars and conferences in the fields of pet ownership, pet training, dog breeding, grooming and showing, and written materials distributed in connection therewith. Rescue services, namely organizing volunteers who will work to rescue, rehabilitate and re-home Russian Salon Dogs in need, whether abandoned, lost, stray or surrendered to rescue for placement.
Section: 1. At meetings of the club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Minutes of the last meeting
Report of President
Report of Secretary
Report of Treasurer
Reports of committees
Election of officers and board (at annual meeting)
Election of new members
Section: 2. At meetings of the board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of minutes of the last meeting
Report of Secretary
Report of Treasurer
Reports of committees
Article X: Parliamentary Authority
Section: 1.The rules contained in the current edition of “Robert’s Rules of Order, Newly Revised,” shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the club may adopt.